Smart Cookies

Microsoft Exchange Server – Filtering Spam Effectively

By: Jane Y. Whigmore

Rising threat from spam emails raises the need to monitor and remove illegitimate messages, thus ensuring correct functioning of the MS Exchange system.

Malware e-mail has turned out to be one of the greatest threats for todays business world because they add trouble and cut down productivity. Companies get tons of indecent, deceptive and irking e-mails in bulk regularly. Spam is the word most commonly used to express discarded, unwanted and promotional mails. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.

Receiving a vast amount of unwanted commercial mails can easily end up costing individuals and companyies a lot of time and resouces because they have to sort unwanted and legitimate e-mails and remove the unwanted e-mails in the process. It generates frustrations among employees hindering efficiency.

Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. Added to that, a company also risk that spam e-mails causes harm to systems and network that cannot be repaired which means disorder, work loss and increased costs.

The only guard against the threat from spam is professional asistance ensuring complete security and protection. Make sure your mail server is shielded properly to assure that every byte of passing data is filtered and blocked against spam. Normally a spam filter for an e-mail server is software that analyzes every incoming e-mail, detects spam based on standard configurations and removed the unwanted junk mails so they never end up in the users’ inbox One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.

Anti spam plugins for Microsoft Exchange is a great help filtering and blocking junk mail. A server spam filter facilitates the users to automate the spam removal procedure at the server level – the receiving source before it reaches the network of personal computers. Automating is a suggested task as it saves the personal computer, and time of users in addition to the network from damage which can lead to information loss and downtime.

No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.